The cost of coordination explained

It can be hard for someone who is not in the industry to understand why wedding planners charge what they do and as a new bride or groom you have the important task of allocating your wedding budget correctly so it can get pretty stressful!

I have noticed a lot of confusion and misinformation regarding day of coordination and wedding management/coordination services so here is a brief story of what’s real!

Let’s start with the infamous “Day of wedding coordination”… Did you know that this term in the wedding industry really does not exist?? For a moment, let’s say it does: this means that you hire a person that you don’t especially got to know over time and multiple communications and meetings that will show up on your wedding day and literally “make the best” of all the information you’ve given her (and hopefully you’ve given her all that she needs!) few days before the wedding. After all the planning and hours you’ve spent making each detail perfect and the cost of the entire planning, isn’t it an outrageous idea to just…. "hope it goes for the best" with a virtual stranger as your coordinator?

Wedding management/coordination is a completely different story. You hire a professional planner that offers coordination services. Every planner’s description of the coordination package slightly vary but the principle is simple: we are there for you 2 months before the wedding. Some planner offer 3 months at a higher price point also. We take over your vendor’s communication, we do the walk-through, we talk timeline, we draft the floorplan, we modify hundreds of times small little details to ensure your day will go flawlessly, we run your rehearsal, we are the first to show up on the day and last to leave and we often store all your décor at hour house after the wedding.

The average amount of time spent for a coordination couple is pretty shocking for people that don’t know it, here is an overview of the time that we invest in our couples:

2 hours preparing your onboarding and online folder and personalize forms and questionnaires based on the information you provided us

7 hours in meetings, walk through and rehearsal with the client

7-8 hours communicating by email, phone, texts with your vendors

5-6 hours creating, revising floor plans and timeline

5 hours going back and forth with the client by email

12 (or more) hours on wedding day

12 hours of an assistant

The total amount of our spend on a coordination can vary from 40 to 50 hours, a partial planning is 80-90 and a full planning really varies based on the complexity of the event.

I hope this really helps newly engaged couples to see the value in hiring and paying a professional. The job of a coordinator goes above and beyond running the day, and remember that the coordinator is the one person that makes your full vendor team function on your wedding day!

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Photography credits: Vanessa Rose Photography, Kate Garcia Weddings, Justice Photo, Alex & Jana Photography, Natalie Bray (styling mat picture)